Understanding The Different User Roles in Atarim
Learn what each role can see and do in Atarim to manage your team with confidence.
User roles in Atarim determine what each person can access and what actions they can perform. Whether you’re managing a team, working on a project, or just reviewing visual feedback, assigning the correct role ensures everyone has the right level of access without compromising control.
Relevant For
- Project Managers
Prerequisites
- Admin access to an Atarim workspace
- A list of users or team members you plan to invite
Roles in Atarim
Below is a complete list of the roles available in Atarim:
- Administrator: an administrator is given access to everything in the dashboard.
- Contributor: a contributor only has access to the projects they’re assigned to, but can still access the Atarim dashboard for the projects they’re invited to.
- Collaborator: a collaborator is only able to visually collaborate on the specific project to which they’re invited. They aren’t able to access the Atarim dashboard, boards, or inbox for the project that they’ve been invited to.
Note: Learn more about inviting collaborators to your Atarim account here.
We may release additional roles and permission management features in the future. Stay tuned, and if there’s something specific you’d like to see – join the conversation here.
FAQs
No. Contributors can only see and interact with projects they’ve been explicitly assigned to.
No. Collaborators can access shared project links using just their name and email. No full account is required.
Yes. As an administrator, you can update user roles at any time via the user management or project settings screens.
They will immediately lose access to that project. If they are not assigned to any other projects, they won’t be able to access the workspace.
Tips & Tricks
- Assign contributors to internal team members who need access to projects and workflows without admin privileges.
- Use collaborator roles for clients and external reviewers to provide a clean, simplified experience limited to visual feedback.
- Limit admin roles to 1–2 trusted team members to reduce the risk of accidental changes to billing, settings, or permissions.
- Review user roles on a regular basis (e.g., quarterly) to ensure access remains accurate as teams change or projects evolve.
- Use folders strategically to simplify project access management. Assign contributors to folders to automatically give them access to all projects within.
Summary
Atarim provides flexible role-based access to help you collaborate securely and efficiently. Whether managing your internal team or bringing in a client for feedback, choosing the right user role ensures each person has the tools and access they need—nothing more, nothing less.
